Guideline – Virtual Presentations

A. General Guidelines

1. Record the presentation as a video consisting of presenter’s material (presentation slides) and voice (audio explanation of the slides).

2. Capture a single screen with the presentation/slides in full screen. Advance the slides as if you are presenting live.

3. Presenters are not obligated to show their faces (such as via webcam).

4. When recording, we recommend using an external microphone, such as a headset. Using the built-in microphone of your webcam/laptop is also possible, but presenters must ensure the location for recording is peaceful and there is minimal ambient noise.

5. The total duration of the video should not exceed 9 minutes. Introduce yourself for a maximum of 2 minutes and present your paper during the next 7 minutes.

6. Please save your recorded presentation video in an easily accessible format, such as MP4.

7. Before submitting the video, we recommend sending it to your friends or colleagues for review and ask them to confirm that the slides are legible and that the audio is clear.

B. Recording using Microsoft PowerPoint

Dear esteemed presenters, please note that there are numerous programs available to record your presentation as a video. The ICBMR committee are in no way endorsing this particular product However, Microsoft PowerPoint is a powerful yet relatively simple tool that can be commonly found on many devices. It allows users to simultaneously record a video of whatever is happening on their computer screen, along with the voice of them talking while explaining the presentation. Below is a simplified guide on how to record your slide show/presentation:

  1. Open your presentation material using Microsoft PowerPoint. On the Slide Show tab, click Record Slide Show. You can choose whether to start on the current slide or from the beginning. Be careful of the Clear command as it deletes narrations or timings.

  2. In the Record Slide Show box, check or clear the boxes for your recording preferences, then click Start Recording.

  3. On the beginning and the end of the video, record a 10-second silent time(before the introduction and after the presentation). This will make it easier for you to edit and incorporate your recordings into the platform.

  4. Introduce yourself for a maximum of 2 minute and present your paper during the next 7 minutes. Please note that your recording (including silent time) should not exceed 9 minutes.

  5. At the top left corner of the window is the Recording toolbar, which you can use to:

    • Go to the next slide:

    • Pause the recording:

    • Start over/re-record the current slide:

  1. You can use your common Microsoft PowerPoint pointers (e.g. ink, eraser, or the laser pointer) to help emphasize certain points during the presentation.

  2. To end your recording, right-click the final slide and click End Show.

  3. To save your recording as a video, toggle the menu and click Export. Choose the option Create a Video, opting for Full HD (1080p).

  1. Do not forget to click Use Recorded Timings and Narrations

  2. Finally, click Create Video

  3. Save your video in MPEG-4 Video (*.mp4) format and name the file using the format “Paper ID – paper title” e.g. “MKT 17 – Exploring consumer perceptions on digital wallets”.

  1. More detailed technical information regarding recording your PowerPoint presentation may be accessed at Support Office.